THE EUROPEAN CONSOLIDATION BOARD


                                      European Consolidation Board for Foreign Industry (ECBFI)

VIRTUAL OFFICES AROUND EUROpe WHILE MERGER SETTLES

CREATING A VIRTUAL ENVIRONMENT WHILE THINGS SETTLE

While a merger has happened you may need to work in a virtual environment until the workplace has been consolidated and integrated. Therefore you’re coming to a Virtual Office from an already existing business, you shouldn’t have to change the way your business operates much at all – the ECBFI should be able to migrate all of your day-to-day applications to our system, looking virtually identical in appearance. All you have to do is just login, the rest is easy. You can use your existing equipment, whether it runs Windows or Mac, and can have all the features of your existing phone system transferred too for globally access! In most cases, productivity is improved after a conversion to a VO because the software typically runs smoother, all inter-office communication is unified under one system plus of course the advantages of being able to access all your documents and work from anywhere you choose at any time.

FACILATATING THOSE NEEDS

As Virtual Office Solutions gives you the technology to set up your desk anywhere you choose, 24/7. Have your business’s telephone/fax system and postal letter box completely digitised, and available as ubiquitously as the internet itself, along with instant, protected access to your computer desktop, documents, emails and contacts wherever you are. How it works: The typical arrangement of small/medium businesses is to have its own server and keep it in a dedicated room within a particular building. Virtual Office Solutions takes that room and makes it completely independent from a physical location, assessable to you though a high-speed broadband connection – wherever you are, you’ll be connected to your colleagues as if they were in the next room.

TIMESCALES OF GOING VIRTUAL & COSTS

Less than a day, The ECBFI know the advantage and speed of cloud computing is a ‘buy as you need’ system. Businesses can buy as much or as little storage space as they see fit. For example serviced offices may store some of their documents in their offices. This system benefits businesses as they can avoid paying out for more space than is needed, and can add additional storage at any time if needs be. Business will no longer need to worry about backing up important documents as they are readily available on the cloud for use or simply safe keeping. Web conference software can vary in price and packages depending on the individual needs of the business, but can be regarded as a sound investment. With technology bring greater opportunities for businesses to expand which is why this software is so important to modern productivity.

In addition virtual offices which participate in web conferences can also share applications as well as open and view documents as you would do in a face to face meeting. Not only does this software allow businesses to hold regular meetings with clients and other business around the world, but it also cuts back on travel expenses and saves a lot of time, which could be used productively for the business.
Now obtaining virtual or serviced offices is very straight forward with the ever expanding range of technologies and services. Although not a new technology IVR (interactive voice response) is a telephony technology which allows its user to access and enter information to a database via a touch tone telephone. Although IVR can be used in serviced offices, this technology is ideal for those in virtual offices as no human interaction is required. Instead access is predetermined by what the IVR system will allow the user access to
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ECBFI: MANAGING THE ETHICS OF THE  VIRTUAL WORKFORCE 

 

Running a business isn’t easy no matter where you operate, so the ethics of working from home needs to be managed besides it being a viable and cost effective solution to running their own business. It doesn’t matter what your business is, it could be an internet based business, creative services, or even mail order.

The ECBFI outlines some distinct advantages and disadvantages of our staff working from home and how it can be managed and successful.

 

Advantages of Creating The Virtual Office and Working from Home

 

  • Drastically improved work station. When you work from home, it doesn’t really matter how neat and tidy things are, you have the luxury of keeping your own desk and not having to share anything with anyone. This and absolute quiet when you want it.

  • Save time and money in travelling, parking and other related expenses.

  • No premises costs and no extra bills to pay.

  • Working from home allows flexibility with family commitments you are needed then you are available.
 
The ECBFI can manage the following issues when working from a home.
 
Work can become very difficult to switch off. One good thing about going away to work is that you are forced to leave your work behind you. Sadly when you work from home, your work stays with you wherever you are and you can often be tempted to continue when you should be relaxing or spending time with the family.  Showing discipline, it can be very hard to keep family life separate from your work. This is particularly pertinent if you have small children around the house and are obliged to work weekends and evenings. Working from home can sometimes be quite a lonely existence if you are not required to get out and about meeting people on regular occasions. Some valid points have been made above and it is important to consider them seriously before moving to a Virtual Office or Home Centre. You should also consider other people, like neighbours for example. If you are going to receive regular deliveries or visitors every day and you live in a residential area you could cause a problem. The ECBFI will hold a workshop on how to best manage these situations while the merger is complete. managingathome@ecbfi.co.uk